7 Things to Consider When Choosing your Event Venue
Organizing an event can be overwhelming. You are faced with a number of questions, how to’s and dilemmas and that includes choosing an event venue.
Choosing an event venue can be difficult but with every area being checked on, this task can be smooth to tick off on your event preparation list.
To help you get that best venue suited for your event, here are some of the things to consider when choosing event venues.
Things to Consider When Choosing your Event Venue
First of all, you need to finalize and know the maximum number of event attendees so you’ll have an idea what event venues to target. This would help you in you next steps in finding the best venue for you.
Venue Budget and Cost
Of course we want the venues with the best services, amenities, location, the most elegant with the best ambiance. However, we should also be mindful of our budget. How much are you going to spend for the venue? Are you willing to spend for other add ons in the event? One tip here as well is to target the date and time of your event to the less sought dates and times. This will surely lower the cost of your venue.
Location and Accessibility
One of the greatest factors to consider as well in choosing an event venue is the location and accessibility. If you don’t have your own service to pick up your guests, might as well look for venues which are accessible to your guests. If you know that your guests are in town, we highly suggest to consider getting venues near the town so everyone can attend.
If there’s one thing that is being neglected sometimes in choosing an event venue, that is the parking slots. We often go overwhelmed and sometimes forget to check if there are enough parking space for everyone. One tip on this is to include and ask in the RSVP (if this is an intimate event) if they will bring a car for the event. If there are not enough parking space, you can check with the nearby establishments if you can reserve parking slots for you event attendees.
Service and amenities
Always check what can be the inclusions in the event venue. Don’t forget to know if they have their own kitchen, if they have catering partners, crews, and electric materials for your audio visual equipment. This will surely help you with other factors in your event planning as a whole.
Always make an event layout. Where will you put the stage? Where are the emergency exits? The wash rooms? Where will you put the stage? How about the flow of people, registrations? Basically, an event layout will help you prepare to make your event as smooth as possible.
If your event is a wedding, you might as well check if the venue is perfect for sweet moments and not a dull one. Check the existing architectural decors, paint, if it will match your event. If your event is a gala night, might as well look for a more elegant venues rather than an event good for an expo.
Choosing an event venue can be stressful but fun at the same time provided that you already know the things to consider that will have a great impact on the actual event. Make a checklist for your event venue and we’re sure you’ll find the best venue for your event.